YAIJ POLICIES - How We Operate

By-Laws

1. Financial Matters

Financial Matters

Provision

Default   Rules

By-laws   Providing Alternate Rules

Borrowing   powers

Directors   can borrow and grant security without authorization of members.

Can   restrict borrowing powers.

Providing   annual financial statements to members

Annual   financial statements must be sent to members 21-60 days before the annual   meeting.

Can   send notice to members that financial statements are available at the   registered office.  See Model   By-laws (section 1.07).

2. Membership

Membership

Provision

Default   Rules

By-laws   Providing Alternate Rules

Membership   Qualifications (Adults)

Adult   (18+) members are subject to and must be able to produce and unencumbered   criminal and vulnerable adult background checks if/when working directly with   youth members;

Must   provide an updated copy of a resume or CV;

Must   agree to adhere to all YAIJ code of conduct policies/processes;

Must   be in good standing within their respective communities.

Can   specify additional qualifications; qualifications can be modified based on   B.O.D instruction.

Membership   Qualifications (Youth)

Youth   members under 18 must agree to adhere to all YAIJ code of conduct   policies/procedures; Must be willing to participate in   activities/projects/programs at least twice per year.

Can   specify additional qualifications; qualifications can be modified based on   B.O.D. agreement. 

Transferability   of memberships

Membership   can only be transferred back to the not-for-profit corporation.

Can   specify different rules for transferability.

Place   of meeting of members

The   meeting of members is to be held at a place in Canada that the directors   determine or a place outside Canada if all the members entitled to vote at   the meeting agree.

Can   provide otherwise.

Members   calling a meeting

Members   who hold 5% of the votes can request a meeting of members.

Can   set a percentage lower than 5% but not higher.

Electronic   participation at meetings

Participation   by electronic means is permitted.

Electronic   participation can be prohibited or restricted.

Meeting   held entirely by electronic means

Not   permitted.

Can   be permitted as long as all participants can communicate adequately with each   other.

Quorum   for meetings

A   quorum is a majority of members, and if a quorum is present at the opening of   a meeting, business may proceed even if a quorum is not present throughout   the meeting.

By-laws   with a different quorum must set it out as a fixed number of members; a   percentage of members; or a number or percentage of members that is   determinable by a formula. Can provide that an opening quorum at a   meeting is not sufficient where there is a loss of quorum later in the   meeting. See Model   By-laws (section 4.03).

Manner   of voting by members

Voting   is by show of hands or by electronic participation. A member entitled to vote   at the meeting can demand a ballot.

Can   specify manner of voting. See Model   By-laws (section 4.04).

Absentee   voting by membersFootnote1

Not   permitted except for electronic participation.

Can   specify that absentee voting will be allowed by proxy, mailed-in ballot, or   telephonic, electronic or other communication facility. Must also set out   procedures for collecting, counting and reporting the results of any   vote. See Model   By-laws (section 2.03)

Rights   on termination of membership

Rights   of a member cease to exist on termination of membership.

Can   provide otherwise. See Model   By-laws (section 3.02).

3. Directors

Directors

Provision

Default   rules

By-laws   Providing Alternate Rules

Remuneration   of directors

Directors   can fix the reasonable remuneration of directors, officers and employees.

Can   provide otherwise.

Place   of meeting of directors

Directors   may meet at any place.

Can   provide otherwise.

Appointment   of directors

No   appointments allowed.

Cannot   be overridden by the by-laws. The articles may permit the directors to   appoint up to one-third of directors until the next annual meeting of   members.

Quorum   of directors

A   majority of the number of directors or minimum number of directors required   by the articles constitutes a quorum.

Can   provide otherwise.

Appointment   of officers

Directors   designate the offices, appoint officers and specify their duties.

Can   provide otherwise. See Model   By-laws (section 7).

By-lawsFootnote2

Directors   make, amend or repeal by-laws, except those requiring two- thirds vote of   members. The by-law, amendment or repeal is effective until the next   meeting of members when members confirm, amend or reject it.

Can   provide otherwise.

4. Other

Other

Electronic   documents

Electronic   documents are permitted.

Can   provide otherwise.